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NORTH HANOVER TOWNSHIP
TOWNSHIP COMMITTEE MEETING
MINUTES
September 17, 2020, 7:00 P.M.
VIA
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CALL TO ORDER Mayor DeBaecke called the meeting to order at 7:00 p.m.
FLAG SALUTE: Led by Mayor DeBaecke
ROLL CALL: Mayor DeBaecke Deputy Mayor Doyle Committeeman Forsyth Committeeman Kocubinski Committeeman O’Donnell
Absent: None
Also Present: Township Clerk Picariello and Township Attorney Roselli
Clerk Picariello noted Resolution 2020-111-A would be added to the non-consent agenda this evening.
SUNSHINE STATEMENT: “The provisions of the Open Public Meetings Act have been met. Notice of this meeting has been transmitted by email to the Courier Post, Burlington County Times and The Trenton Times as well as given to those having requested same and posted on the Township bulletin board located in the foyer of the municipal building”.
PUBLIC COMMENT AS IT RELATES TO AGENDA ITEMS Mayor DeBaecke opened the meeting to the public. There were no public comments this evening.
MOTION TO CLOSE PUBLIC COMMENT Proposed By: Deputy Mayor Doyle Seconded By: Committeeman O’Donnell
REVIEW OF CORRESPONDENCE There was no correspondence this evening.
ENGINEER’S REPORT
Engineer Hirsh reported he was working on a concept plan with gazebo for
the FY2019 Municipal Parks Grant.
In regards to the 2020 NJDOT grant, Mr. Hirsh reported bids were
received and the award was on for this evening. He gave an overview of
his investigation with the drainage issues on Hanover Court and
Sykesville Road. He would
be soliciting quotes. He
reported that NJNG is scheduled to complete the work this Friday through
Wednesday in North Hanover.
DEPARTMENT REPORTS FOR AUGUST
2020
a.
Tax Collector
b.
Construction, Zoning & Mobile Homes
c.
North Hanover Courts
d.
Jacobs town Volunteer Fire Company
e.
Police Department
MINUTES FOR APPROVAL
· September 3, 2020 – Regular Meeting
BILLS AND CLAIMS FOR APPROVAL
CONSENT AGENDA DEFINED:
All Resolutions listed on today’s consent agenda are to be considered as one vote by Township Committee and will be enacted by one motion. There will be no discussion of these items. If discussion is desired, that item will be removed from the consent agenda and considered separately.
2020-107 Resolution Approving 2020-2021 Alcoholic Beverage Control License in the Township of North Hanover, County of Burlington, State of New Jersey
RESOLUTION 2020-107
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
RESOLUTION APPROVING 2020-2021 ALCOHOLIC BEVERAGE CONTROL
LICENSE IN THE TOWNSHIP OF NORTH HANOVER, COUNTY OF BURLINGTON, STATE OF
NEW JERSEY
WHEREAS, applications
have heretofore been filed with the State of New Jersey, Division of
Alcoholic Beverage Control
to renew Alcoholic Beverage Licenses; and
WHEREAS, the Chief of Police has reviewed said
applications and recommends renewal without reservation; and
WHEREAS, the
applications appear to be in proper form, municipal fees have been paid
and are subject to review and approval by the Division of Alcoholic
Beverage Control;
NOW, THEREFORE, BE IT
RESOLVED, by the Township Committee of the Township of North
Hanover, in the County of Burlington and State of New Jersey, that the
following Alcoholic Beverage Licenses in the Township of North Hanover
for the period from July 1, 2020 until
June 30, 2021, are hereby renewed effective the 1st day
of July, 2020, to the following licensees for the licensed premises at
the address indicated.
PLENARY RETAIL COMSUMPTION LICENSES
0326-33-001-007
Tara D. Bruni Tavern LLC
1 Cookstown-New Egypt Road
North Hanover, NJ 08562
NON-CONSENT AGENDA
2020-108
Resolution Authorizing an Extension to Contract by and between
the Township of North Hanover and A Cut Above the Rest for the Provision
of Snow Removal Services Within the Township of North Hanover.
RESOLUTION 2020-108
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
RESOLUTION AUTHORIZING AN
EXTENSION TO CONTRACT
BY AND BETWEEN THE TOWNSHIP OF
NORTH HANOVER AND
A CUT ABOVE THE REST
FOR THE PROVISION OF SNOW
REMOVAL SERVICES WITHIN THE TOWNSHIP OF NORTH HANOVER
WHEREAS, the Township of North Hanover (hereinafter “Township”) previously awarded by way of public bid by way of Resolution No. 2019-132 adopted November 7, 2019, a contract (hereinafter “Contract”) to A Cut Above The Rest having an address at 837 Route 524, Allentown, NJ 08501 (hereinafter “Contractor”) for the provision of snow removal services for the Township’s streets, roadways and other Township property for an initial term of November 15, 2019 to November 14, 2020; and
WHEREAS, pursuant to the terms of the initial Contract and the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq., the term of the Contract can be extended by the Township for up to two (2), one-year additional terms, under the same terms and conditions of the awarded contract, including price, unless a different price is accepted by the Township Committee in accordance with the requirements of the New Jersey Local Public Contracts Law; and
WHEREAS, the Township Committee hereby finds that the services being provided by the Contractor are being performed in an effective and efficient manner; and
WHEREAS, in accordance with the paragraph IV of the Contract, the Township wishes to extend the term of the Contract for an initial one year term, commencing November 15, 2020 and terminating November 15, 2021, under the same terms and conditions, in effect under the contract of the November 15, 2019 until November 14, 2020 Contract; and
WHEREAS, the Contractor has consented to the extension of the Contract under the same terms and conditions of the 2019/2020 contract, which was set forth in an agreement executed by the parties and the following prices:
$200 per hour when utilizing tractor $200 per hour when utilizing Dump truck, spreader & plow $200 per hour when utilizing pick-up truck $75.00 per hour for operator
NOW THEREFORE, BE IT RESOLVED
by the Township
Committee of the Township of North Hanover, County of Burlington, State
of New Jersey that it does hereby authorize an initial one year
extension to the Contract with A Cut Above The Rest having an
address at 837 Route 524, Allentown, NJ 08501
by extending the term of the
contract for an additional one year term; with the contract prices as
set forth herein above, requiring the Contractor to utilize light duty
vehicles, i.e. pick-up trucks and dump trucks, for light snow falls
measuring 4 inches or less, with all other terms and conditions of the
contract remaining the same.
BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to A Cut Above The Rest.
2020-109
Resolution Authorizing Execution of Contract for Animal Control
Services with John E. Bilyk
RESOLUTION 2020-109
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
AUTHORIZING EXECUTION OF
CONTRACT FOR ANIMAL CONTROL SERVICES WITH JOHN E. BILYK
WHEREAS,
the Township of North Hanover desires to retain the services of Animal
Control for North Hanover Township; and
WHEREAS,
Jan E. Bilyk qualifies as a professional in this field able to provide
the services requested by the Township of North Hanover.
NOW, THEREFORE, BE IT
RESOLVED BY THE
Township Committee of North Hanover Township that the attached Contract
be entered into with Jan E. Bilyk effective February 1, 2020 to expire
at midnight on January 31, 2021.
BE IT FURTHER RESOLVED that a copy of this Resolution be forwarded to the following:
1. Mary Picariello, Township Clerk 2. Jack Bruno, Chief Financial Officer 3. Robert Duff, Officer in Charge 4. Jan E. Bilyk
2020-110
Resolution Awarding Bid and Contract for FY 2020 NJDOT Municipal
Aid Program for the Schoolhouse Road Improvements Project Phase II
RESOLUTION 2020-110
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
RESOLUTION AWARDING BID AND CONTRACT FOR
FY 2020 NJDOT MUNICIPAL AID PROGRAM FOR THE SCHOOLHOUSE ROAD
IMPROVEMENTS PROJECT PHASE II
WHEREAS,
the Township of North Hanover desires to improve Schoolhouse Road; and
WHEREAS,
the Township of North Hanover issued a Notice to Bidders for purposes of
receiving sealed bids in accordance with the Specifications, Proposal
and Contract Documents prepared the Township Engineer;
and
WHEREAS,
on September 16, 2020, bids were received as follows:
Company
Earle Asphalt Company
$162,613.13
PO BOX
556
Farmingdale, NJ 07727
WHEREAS,
the Township Engineer has reviewed the bid proposal submitted by Earle
Asphalt Company, the apparent lowest responsible bidder and has
determined that the bid proposal is in compliance with the bid
specification requirements; and
WHEREAS,
the Township of North Hanover received a grant in the amount of
$240,000.00 from the FY 2020 New Jersey Department of Transportation
Trust Fund for the project; and
WHEREAS,
if applicable, the Chief Financial Officer has certified the
availability of funds.
NOW THEREFORE, BE IT RESOLVED
by the Township Committee of the Township of North Hanover, County of
Burlington County, State of New Jersey that an award is hereby issued to
Earle Asphalt Paving located at PO BOX 556, Farmingdale, NJ 07727, for
the improvements to Schoolhouse Road located in the Township of North
Hanover as set forth in the bid specifications.
BE IT FURTHER RESOLVED
that the Mayor and/or Township Clerk is hereby authorized to sign the
aforesaid contract on behalf of the Township.
2020-111
Resolution Authorizing Purchase of 2020 Police Interceptor
Utility Vehicle from Winner Ford under State Contract No. 88728
RESOLUTION 2020-111
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
AUTHORIZING PURCHASE OF 2020 POLICE INTERCEPTOR UTILITY VEHICLE FROM
WINNER FORD UNDER STATE CONTRACT NO. 88728
WHEREAS,
the Township of North Hanover, pursuant to N.J.S.A.40A:11-12(a) and
N.J.A.C. 5:34-7.29(C), may without advertising for bids, purchase any
goods or services under any contract or contracts for such goods or
services entered into on behalf of the State of New Jersey by the
Division of Purchase and Property in the Department of Treasury; and
WHEREAS,
the Township has reviewed the State contracts for the purchase of a 2020
Police Interceptor Utility Vehicle and related equipment in the amount
of $50,867.00 from Winner Ford having an address at 250 Berlin Road,
Cherry Hill, NJ 08034 under State Contract #88728 and in accordance with
the written quotation received and on file with the Police Department,
CFO and Clerk; and
WHEREAS,
the Township of North Hanover has sufficient funds in place as evidenced
by the Chief Financial Officer certification of the availability of
funds on file with the Finance Department.
NOW THEREFORE, BE IT RESOLVED
by the Township Committee of the Township of North Hanover, County of
Burlington County, State of New Jersey that is does hereby authorize and
approve the purchase of a 2020 Police Interceptor Utility vehicle and
related equipment from Winner Ford having an address at 250 Berlin Road,
Cherry Hill, NJ 08034 under State Contract #88728, in the amount of
$50,867.00 and in accordance with the written quotation of file with the
Police Department, CFO and Municipal Clerk.
BE IT FURTHER RESOLVED
that the Chief Financial Officer is hereby authorized to issue said
purchase order to Winner Ford, 250 Berlin Road, Cherry Hill, NJ 08034 to
the attention of Michael Drahuschak on behalf of the Township.
2020-111-A
Resolution Chapter 159 Requesting Approval of Items of Revenue
and Appropriation N.J.S.A. 40A:4-87 for the State of New Jersey
Department of Transportation – FY2020 Municipal Aid Program
RESOLUTION 2020-111-A
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
CHAPTER
159 REQUESTING APPROVAL OF ITEMS OF REVENUE AND APPROPRIATION N.J.S.A.
40A:4-87 FOR THE STATE OF NEW JERSEY DEPARTMENT OF TRANSPORTATION – FY
2020 MUNICIPAL AID PROGRAM
WHEREAS, R.S.40A:4-87 provides that the Director of the Division of Local Government Services may approve the insertion of any special item of revenue in the budget of a county or municipality when such item shall have been made available by law and the amount thereof was not determined at the time of the adoption of the budget; and
WHEREAS, said Director may also approve the insertion of an item of appropriation for equal amount; and
NOW THEREFORE, BE IT RESOLVED, that the
Township Committee of the
Township of
North Hanover in the
County of
Burlington hereby requests the Director of the Division of Local
Government Services to approve the insertion of an item of revenue in
the budget of the year 2020
in the sum of
$ 240,000.00, which item
is now available as a revenue from the
State of New Jersey Department
of Transportation – FY 2020 Aid Program.
BE IT FURTHER RESOLVED, that the sum of $ 240,000.00 the same is hereby appropriated under the following caption:
Operations-Excluded from
“CAPS”:
Public and Private Programs off-set by Revenues:
State of New
Jersey Department of Transportation – Schoolhouse Road Phase II
BE IT FURTHER RESOLVED, that two certified copies of this resolution be provided to the Director of the Division of Local Government Services for his use in this regard.
DISCUSSION Clerk Picariello gave an overview of her meeting with the County concerning elections. She reported mail in ballots would be sent out between 9/30/20 and 10/5/2020 to all registered voters. The County would be mailing over 320,000 ballots. She stated there were four options to cast the ballot; US Mail, Dropping of at the County Clerk, Placing in County Drop boxes or bringing to the polling location.
TOWNSHIP COMMITTEE “COMMENTS” Committeeman O’Donnell noted the fire at Blacey’s. He commended the JVFC for their hard work and noted the fire was held to one building.
Committeeman Forsyth noted he spoke with three property owners concerning snow fencing and they would be giving their permission. He noted agreements would be needed. He felt starting out small and seeing how it works would be beneficial.
Deputy Mayor Doyle noted movie night for September 26th. He stated seating would begin at 7:15 pm and volunteers are needed to help seat the guests. He stated the Advisory Committee was exploring the Trunk or Treat. He noted he also is still investigating the Midlands and other programs were being held on their own. He expressed appreciation for the JVFC.
Mayor DeBaecke noted the fire was very unfortunate and a devasting loss to the business. He expressed appreciation for the JVFC.
PUBLIC PARTICIPATION Questions, comments or statements from members of the public in attendance.
Mayor DeBaecke opened the meeting to the public. There were no public comments this evening.
MOTION TO CLOSE PUBLIC COMMENT Proposed By: Deputy Mayor Doyle Seconded By: Committeeman O’Donnell
2020-112 Authorizing a Closed Session Meeting to discuss the following matter(s) pursuant to N.J.S.A. 47:1A-1 and N.J.S.A. 10:4-12; Police Department Personnel Matter, Contract Negotiation and Litigation matters
RESOLUTION 2020-112
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
AUTHORIZING A CLOSED SESSION
MEETING
WHEREAS, the Open Public Meetings Act, P.L. 1975, Chapter 231 and P.L. 2001, C. 404, permits the exclusion of the public from a meeting in certain circumstances; and
WHEREAS, the Township Committee of North Hanover Township wishes to go into a closed Executive Session and is of the opinion that such circumstances presently exist which should not be discussed in public, and
WHEREAS. the Open Public Meetings Act pursuant to N.J.S.A. 47:1A-1 and N.J.S.A. 10:4-12 permits the Township Committee to discuss certain matter(s) in private, and in this case for the purpose of the Township Committee to discuss contract negotiations, litigation and personnel matters in this regard.
NOW, THEREFORE, BE IT RESOLVED by Township Committee of North Hanover Township that it will go into an Executive Session for the purpose of the Township Committee to discuss Police Department Personnel Matter, Contract Matters, Litigation and Personnel matters.
BE IT FURTHER RESOLVED that the results of such discussion may be revealed at such time as the matter(s) are resolved and/or a contract(s) is signed and/or the negotiations are formally settled. Interested parties may contact the Township Clerk anytime during normal business hours for periodic updates as to the availability in this regard.
MOTION TO ADJOURN TO ENTER INTO EXECUTIVE SESSION - 7:35 pm Proposed By: Committeeman Kocubinski Seconded By: Committeeman O’Donnell
Respectively submitted,
_______________________
Mary Picariello, RMC/CMR/CTC
Township Clerk
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